Your chair time is worth $400/hour. Your admin time is not.
The average dental practice owner spends 25+ hours a month on insurance follow-up, patient reactivation, recall campaigns, and review management. CortexaOS automates all of it — so every hour you're not in the chair is still working for your practice.
At $350–$500 per chair hour, your time has a real dollar value. Every hour your team spends on manual admin follow-up, recall emails, and insurance verification is revenue walking out the door. CortexaOS puts that time back into production.
The Real Cost of Doing It Yourself
$350–$500/hr
Your billing rate
What your time is actually worth
25 hrs
Admin hours/month
Time lost to non-billable work
$8,750–$12,500
Monthly opportunity cost
Revenue you could have earned instead
Recovering 25 hours of productive capacity per month at chair-time rates means $8,750–$12,500 in recaptured production — paid for in the first week. At $149/month, CortexaOS pays for itself in the first few hours you reclaim.
Your Tuesday right now
Every one of these is time you are not billing, not resting, not growing.
Your front desk calls insurance companies to verify benefits for tomorrow's patients — taking 2 hours that could be spent on scheduling
Patients who haven't been in for 18 months sit in your database uncontacted because no one has time to run reactivation
You have 200+ Google reviews sitting at 3.9 stars because asking patients for reviews feels awkward and no one does it consistently
HIPAA documentation for communications takes extra time to format correctly because non-compliance isn't an option
Recall campaigns for 6-month cleaning reminders go out late — or not at all — because the process is manual
Staff scheduling changes require back-and-forth text chains that eat 30 minutes every time someone calls out
A new patient asks for a quote on a $4,000 treatment plan and waits 48 hours because the coordinator is buried
You end the month realizing 12 patients lapsed to competitors while sitting in your reactivation queue untouched
With CortexaOS, your Tuesday looks different.
You do the work only you can do. Everything else runs automatically — or gets drafted in seconds when you need it.
Exactly what CortexaOS does for you
Not generic AI. Built around the specific work that's stealing your time.
Patient Reactivation Campaigns
Hundreds of patients who haven't booked in 12–18 months sitting dormant in your system while you pay to acquire new patients who cost 5x more.
Cortexa identifies lapsed patients, crafts personalized reactivation sequences, and handles the entire follow-up cadence — calls prompted, emails sent, appointments booked.
Insurance & Billing Follow-Up
Insurance verification, claim follow-up, and billing disputes steal hours from your front desk every single day — and delayed payments kill your cash flow.
AI handles insurance verification prep, drafts claim dispute letters, sends patient billing reminders, and tracks outstanding AR with automated escalation sequences.
Review Generation
Happy patients walk out the door and never leave a review. Unhappy ones find Yelp immediately. Your 3.9-star average is costing you new patients every month.
Cortexa sends review requests to patients at the optimal moment post-visit, personalizes the ask, and routes dissatisfied patients to a private feedback channel before they go public.
HIPAA-Compliant Communications
Every patient communication needs to meet HIPAA standards — one non-compliant email or text is a liability you can't afford.
All Cortexa-generated communications are formatted for HIPAA compliance. Enterprise tier includes full HIPAA mode with BAA, PHI encryption, and audit logging for every communication sent.
Staff Management & Scheduling
Last-minute callouts, schedule changes, and staff coordination eat your morning before you've seen a single patient.
AI drafts staff communications, manages schedule change notifications, tracks shift coverage requests, and keeps the whole team aligned without you playing phone tag.
Practice Analytics
You know your monthly collections but not why production dipped, which providers are most efficient, or which services have the best margins.
AI Practice Analyst surfaces production trends, case acceptance rates, and revenue-per-chair metrics — giving you the clarity to make staffing and scheduling decisions with confidence.
This isn't an app replacement.
It's a business transformation.
Everything above is built for your specific work. But CortexaOS also includes two capabilities that pay for the entire platform by themselves — for any business, in any industry.
AI Receptionist
Worth the fee alone
Answers every call. Qualifies every lead. Books every appointment — 24/7, even when you're with a client or asleep. Never misses a caller. Never gives a lukewarm greeting. Never has an off day.
The math
If your average client is worth $2,000 and you miss 5 calls a month, that's $10,000/mo in revenue at risk. One recovered client = 5+ months of CortexaOS paid in full.
AI Follow-Up Agent
Worth the fee alone
78% of sales go to the first business that responds. The average small business takes 47 hours. Your Follow-Up Agent responds in minutes and nurtures every single lead — automatically, relentlessly, personally — until they convert or opt out.
The math
20 leads/month. 30% going cold. Agent recovers 6. At any average deal size above $50, the ROI is immediate and obvious.
And everything else included in the platform
154 AI Specialists
CFO, CMO, COO, Legal Counsel, Call Coach, and 149 more. Any business question, any domain, instantly answered with context about your business.
80+ Built-in Apps
CRM, invoicing, contracts, project management, HR, legal, support tickets — your entire software stack in one platform.
Company Brain
A living AI memory that learns your business over time. The more context you add, the smarter every specialist becomes.
AI Boardroom
Quarterly strategic session with your full AI C-suite. Multi-specialist decisions on your biggest business challenges.
20 Industry Verticals
Deep specialization for your exact trade — not generic tools retrofitted to your industry as an afterthought.
AI Workflow Agents
Pre-built automations that execute real work end-to-end. Not reminders. Not suggestions. Actual execution.
Other software solves one problem.
CortexaOS changes the entire equation.
Start free — experience the full platform“We had 340 patients who hadn't been in over a year. CortexaOS ran a reactivation campaign and booked 47 appointments in 3 weeks. That's $60,000 in production we would have left on the table. It paid for a full year of the platform in one campaign.”
Dr. James K. — Owner, General Dentistry Practice, Columbus OH
Ready to get your time back?
Start free. No credit card. Your Company Brain is built in under 5 minutes.