Mindbody charges you per class. Your gym shouldn't pay rent on its own member list.
Independent gyms are getting squeezed: Mindbody fees, ClassPass commissions, separate billing tools, separate door access, separate programming software. CortexaOS Gym OS is one platform — member portal, AI churn prediction, AI form check, wearable sync, billing through your own Stripe — at a flat seat-based price.
A 100-member gym pays Mindbody $250+/mo, plus another $90 for Wodify-style programming, plus a door access subscription, plus a payment processor markup, plus a separate marketing tool. That's easily $600/mo before you've coached a single client. Gym OS replaces all of it for $399/mo flat — and the billing runs on your own Stripe account, not a markup.
The Real Cost of Doing It Yourself
$50–$150/hr
Your billing rate
What your time is actually worth
25 hrs
Admin hours/month
Time lost to non-billable work
$1,250–$3,750
Monthly opportunity cost
Revenue you could have earned instead
Recovering 25 hours of admin time on member onboarding, billing chases, schedule changes, and churn calls — plus $200–$400/mo in cancelled subscription fees from the tools you're replacing — typically pays for Gym OS in the first 30 days. At $149/month, CortexaOS pays for itself in the first few hours you reclaim.
Your Tuesday right now
Every one of these is time you are not billing, not resting, not growing.
Three members didn't show up this morning and you have no idea which ones are at churn risk
A new member signed up online and now you're manually entering them into Mindbody, Stripe, your door access system, and your email tool
You're paying ClassPass a 25% commission and you can't tell whether those members would have come direct
A coach asked for last week's class attendance numbers and pulling it took 40 minutes
Someone's squat form looked off in class but you couldn't coach in real-time and didn't have time to film and review
You wanted to launch a 6-week challenge but building the leaderboard and tracking submissions feels like more work than the challenge itself
A member's membership lapsed, they paid a drop-in, and now you have no way to track that against bringing them back to membership
You spent Sunday writing this week's programming in a Google Doc that nobody actually opens on the gym floor
With CortexaOS, your Tuesday looks different.
You do the work only you can do. Everything else runs automatically — or gets drafted in seconds when you need it.
Exactly what CortexaOS does for you
Not generic AI. Built around the specific work that's stealing your time.
Member Portal (White-Labeled)
Your "app" is Mindbody's app with their logo more prominent than yours. Members associate the experience with the platform, not your gym — which makes it easy for them to walk.
White-label member portal at /member/your-gym with your branding, magic-link sign-in (no passwords), schedule, PRs, challenges, and referral program. Your gym, your brand, your retention.
AI Churn Prediction
You find out a member is leaving when they cancel — by which point the conversation is too late. Most gyms lose 30–40% of members per year and never see it coming.
AI scores every member weekly based on attendance trend, last visit, missed classes, and engagement signals. You get a ranked list of who's at risk, with suggested outreach copy you can send in two clicks.
AI Form Check
Coaching form on every set isn't physically possible in a busy class. Members who learn it wrong injure themselves and quit.
Members upload a video of their lift from their phone. Cortexa analyzes form against the lift's known cues and sends back specific feedback ("hips rising before chest at the bottom — keep them aligned"). You review and approve before it sends.
Wearable Sync (Whoop + Oura)
Members track recovery on their watch, you write programming in a doc, and the two never connect. Your training is essentially blind to whether they slept 4 hours or 9.
OAuth-connected Whoop and Oura sync to each member's profile nightly. The day's programming can flag low-recovery members for a deload before they walk in.
BYOK Stripe Billing
Mindbody and most gym software take a payment processing cut on top of Stripe's — meaning your processor fee is 3.5%+ instead of 2.9%. On $50k/mo of memberships, that's $300+ a month going somewhere it shouldn't.
Connect your own Stripe account. Cortexa runs the membership engine — pause, cancel, late-cancel fees, no-show fees, recurring schedules — but the money flows directly to you. No processing markup.
Multi-Location, POS & Purchase Orders
You opened a second location and now your software charges per-location, and your inventory across both is in a spreadsheet.
Native multi-location support, POS register for retail/supplement sales, purchase orders to vendors, stock transfers between locations. Franchise mode for owners running 3+ gyms.
This isn't an app replacement.
It's a business transformation.
Everything above is built for your specific work. But CortexaOS also includes two capabilities that pay for the entire platform by themselves — for any business, in any industry.
AI Receptionist
Worth the fee alone
Answers every call. Qualifies every lead. Books every appointment — 24/7, even when you're with a client or asleep. Never misses a caller. Never gives a lukewarm greeting. Never has an off day.
The math
If your average client is worth $2,000 and you miss 5 calls a month, that's $10,000/mo in revenue at risk. One recovered client = 5+ months of CortexaOS paid in full.
AI Follow-Up Agent
Worth the fee alone
78% of sales go to the first business that responds. The average small business takes 47 hours. Your Follow-Up Agent responds in minutes and nurtures every single lead — automatically, relentlessly, personally — until they convert or opt out.
The math
20 leads/month. 30% going cold. Agent recovers 6. At any average deal size above $50, the ROI is immediate and obvious.
And everything else included in the platform
154 AI Specialists
CFO, CMO, COO, Legal Counsel, Call Coach, and 149 more. Any business question, any domain, instantly answered with context about your business.
94 Built-in Apps
CRM, invoicing, contracts, project management, HR, legal, support tickets — your entire software stack in one platform.
Company Brain
A living AI memory that learns your business over time. The more context you add, the smarter every specialist becomes.
AI Boardroom
Quarterly strategic session with your full AI C-suite. Multi-specialist decisions on your biggest business challenges.
19 Industry Verticals
Deep specialization for your exact trade — not generic tools retrofitted to your industry as an afterthought.
AI Workflow Agents
Pre-built automations that execute real work end-to-end. Not reminders. Not suggestions. Actual execution.
Other software solves one problem.
CortexaOS changes the entire equation.
Start free — experience the full platform“I was paying Mindbody, Wodify, Brivo, and Mailchimp — and my "tech stack" was a list of passwords on a Post-It. Gym OS replaced all four. The AI churn risk feature alone saved 11 members in the first 60 days. Numbers I would never have caught on my own.”
Marcus T. — Owner, Iron Forge Gym (180 members)
Ready to get your time back?
Start free. No credit card. Your Company Brain is built in under 5 minutes.