You heal people. The paperwork should not be making you the next patient.
CortexaOS gives solo therapists and independent counselors an AI that drafts session notes, manages billing, handles intake, tracks credentials, and keeps your practice running — while you focus on the 50-minute hour.
You bill at $150–$300/session. Every hour you spend on notes, billing, and admin is an hour of work you did for free. That ends now.
The Real Cost of Doing It Yourself
$150–$300/hr
Your billing rate
What your time is actually worth
12 hrs
Admin hours/month
Time lost to non-billable work
$1,800–$3,600
Monthly opportunity cost
Revenue you could have earned instead
Therapists on average spend 3 hours per day on documentation and admin. Reclaiming even half that is worth $1,800–$3,600/month at your session rate. At $149/month, CortexaOS pays for itself in the first few hours you reclaim.
Your Tuesday right now
Every one of these is time you are not billing, not resting, not growing.
Writing SOAP or DAP notes after the last session when your brain is completely spent
Waiting on insurance credentialing for a new panel that's taking 90+ days to process
Chasing a denied claim from a payer who says the intake form was incomplete
Sending intake paperwork manually to every new client and tracking who returned it
Trying to write a clinical summary for a referral at the end of an already full day
Managing no-shows with no automated reminder system in place
Building a cancellation policy letter or updated consent form from scratch
With CortexaOS, your Tuesday looks different.
You do the work only you can do. Everything else runs automatically — or gets drafted in seconds when you need it.
Exactly what CortexaOS does for you
Not generic AI. Built around the specific work that's stealing your time.
Session Documentation
SOAP, DAP, or BIRP notes for every session — at the end of an emotionally demanding day.
Describe the session in plain language — Cortexa generates a clinical note in the format you use. Review in 2 minutes, sign, done.
Insurance Billing Assistance
Claim denials, incorrect CPT codes, and payers that seem designed to delay payment eat hours you don't have.
AI analyzes denial patterns, drafts appeal letters, and flags common billing errors before claims are submitted.
Client Intake & Onboarding
Sending intake packets, consent forms, and screening questionnaires manually to every new client.
Generate customized intake sequences, informed consent documents, and HIPAA notices for new clients — auto-sent on booking.
Credential & License Tracking
Credentialing with new panels, tracking CE requirements, and renewal deadlines across multiple licenses.
Cortexa tracks your credentialing status, CE hours, and license renewal dates — and drafts any required documentation.
Clinical Correspondence
Referral summaries, coordination-of-care letters, and clinical reports to PCPs or psychiatrists take 45–90 minutes each.
Generate any clinical letter or summary from your existing session context in under 3 minutes.
HIPAA Compliance
Maintaining audit logs, PHI protection, and BAA records without a compliance officer or IT department.
Built-in HIPAA module with AES-encrypted PHI storage, audit logging, consent record management, and BAA tracking.
“I was spending 3 hours every evening on documentation. Within a week of using CortexaOS, I was done with notes before I left the office. I got my personal life back and I'm not burning out anymore.”
Jennifer L., LCSW — Private Practice, New York
Ready to get your time back?
Start free. No credit card. Your Company Brain is built in under 5 minutes.