Matching great candidates to great jobs takes skill. The paperwork doesn't.
Staffing and recruiting agencies spend 28+ hours a month on candidate follow-up, client status updates, onboarding paperwork, timesheet chasing, and invoice management. CortexaOS automates all of it — so your recruiters spend every hour on what actually drives placements.
At $75–$200 per billable hour, every hour your team spends on administrative follow-up is a placement that doesn't happen. CortexaOS handles the entire communication and coordination layer so your pipeline moves faster and your fill rates climb.
The Real Cost of Doing It Yourself
$75–$200/hr
Your billing rate
What your time is actually worth
28 hrs
Admin hours/month
Time lost to non-billable work
$2,100–$5,600
Monthly opportunity cost
Revenue you could have earned instead
Recovering 28 hours of recruiter time per month at your blended billable rate means $2,100–$5,600 in recaptured capacity — plus a pipeline that never goes cold from lack of follow-up. At $149/month, CortexaOS pays for itself in the first few hours you reclaim.
Your Tuesday right now
Every one of these is time you are not billing, not resting, not growing.
A strong candidate submitted last Tuesday hasn't heard back and is interviewing with another agency right now
Three client hiring managers are waiting for a weekly status update email that hasn't been sent because your recruiter is sourcing
A placed candidate starts Monday and still hasn't received their onboarding paperwork package
Timesheets from your temp placements are due today and 6 contractors haven't submitted yet — manual chase begins
An invoice from last month is 45 days past due and no one has followed up because the client is a long-term relationship and it feels awkward
A hiring manager at your biggest client account sent a new job order 3 days ago and it still hasn't been acknowledged
A candidate you placed 8 months ago just quit their job — and you have no win-back sequence to reactivate them
Your team is tracking 40+ open requisitions across a spreadsheet and status updates are always out of sync
With CortexaOS, your Tuesday looks different.
You do the work only you can do. Everything else runs automatically — or gets drafted in seconds when you need it.
Exactly what CortexaOS does for you
Not generic AI. Built around the specific work that's stealing your time.
Candidate Communication Automation
Candidates go cold, lose confidence, and accept competing offers when communication gaps leave them in the dark for more than 48 hours.
Cortexa maintains personalized communication with every active candidate — status updates, interview prep notes, offer communications, and post-placement check-ins — without a recruiter writing a single email.
Client Status Updates
Hiring managers expect regular updates. Writing status reports for 10+ active requisitions across multiple clients takes hours that your recruiters need for sourcing and screening.
AI generates weekly status update emails for each client account — pipeline summary, candidate statuses, interview scheduling updates, and next steps — tailored to each hiring manager's preferences.
Onboarding Workflow Automation
Every placement triggers a cascade of paperwork: offer letters, background check releases, I-9 coordination, tax forms, orientation scheduling, and day-one logistics. Dropping any piece creates liability.
Cortexa runs your complete placement onboarding sequence automatically — delivering the right document at the right time, tracking completion status, and following up on outstanding items before day one.
Invoice & Billing Management
Temp billing, direct-hire fees, and retainer invoices pile up. Late payment follow-ups get deprioritized because maintaining client relationships feels more important than collections — until cash flow suffers.
AI generates invoices from placement data, sends payment reminders on schedule, maintains an appropriate tone for each client relationship, and escalates AR on a configurable timeline.
Placement Coordination
Confirming start dates, logistics coordination, first-day check-ins, and 30/60/90-day retention touchpoints all require individual outreach that falls through the cracks during busy seasons.
Cortexa handles the entire post-placement lifecycle: start confirmation, day-one check-in, 30-day retention survey, and 90-day renewal conversation — keeping placements from churning and clients from leaving.
Pipeline Management
Requisitions aging past target fill time, hot candidates sitting untouched, and stale job orders that clients have already filled but no one told you about.
AI monitors your active pipeline, flags requisitions approaching age thresholds, surfaces high-priority candidates who need immediate action, and sends recruiting activity reminders to keep the team moving.
This isn't an app replacement.
It's a business transformation.
Everything above is built for your specific work. But CortexaOS also includes two capabilities that pay for the entire platform by themselves — for any business, in any industry.
AI Receptionist
Worth the fee alone
Answers every call. Qualifies every lead. Books every appointment — 24/7, even when you're with a client or asleep. Never misses a caller. Never gives a lukewarm greeting. Never has an off day.
The math
If your average client is worth $2,000 and you miss 5 calls a month, that's $10,000/mo in revenue at risk. One recovered client = 5+ months of CortexaOS paid in full.
AI Follow-Up Agent
Worth the fee alone
78% of sales go to the first business that responds. The average small business takes 47 hours. Your Follow-Up Agent responds in minutes and nurtures every single lead — automatically, relentlessly, personally — until they convert or opt out.
The math
20 leads/month. 30% going cold. Agent recovers 6. At any average deal size above $50, the ROI is immediate and obvious.
And everything else included in the platform
154 AI Specialists
CFO, CMO, COO, Legal Counsel, Call Coach, and 149 more. Any business question, any domain, instantly answered with context about your business.
80+ Built-in Apps
CRM, invoicing, contracts, project management, HR, legal, support tickets — your entire software stack in one platform.
Company Brain
A living AI memory that learns your business over time. The more context you add, the smarter every specialist becomes.
AI Boardroom
Quarterly strategic session with your full AI C-suite. Multi-specialist decisions on your biggest business challenges.
20 Industry Verticals
Deep specialization for your exact trade — not generic tools retrofitted to your industry as an afterthought.
AI Workflow Agents
Pre-built automations that execute real work end-to-end. Not reminders. Not suggestions. Actual execution.
Other software solves one problem.
CortexaOS changes the entire equation.
Start free — experience the full platform“Our recruiters were spending 40% of their time on admin and communication tasks instead of sourcing and closing. CortexaOS took most of that off their plates in the first month. Our fill rate went up 22% because candidates and clients actually got responses faster — and we didn't hire a single new admin.”
Todd B. — Owner, Summit Staffing Solutions, Nashville TN
Ready to get your time back?
Start free. No credit card. Your Company Brain is built in under 5 minutes.